Context and Problem

Context

The project emerged from a practical operational pain point within the IT department: consumables were purchased, issued, written off, and planned manually or through fragmented spreadsheets. The main accounting objects were printer cartridges and other IT consumables related to regular procurement, stock levels, issuance, replacement, and demand forecasting.

The idea was to create a lightweight internal ERP-like system for the IT department: not as a large corporate platform, but as an applied tool that would help track current stock levels, material movement history, and future procurement needs.

Problem

Before this initiative, consumables accounting depended on manual discipline, local files, and employee memory. This created typical issues:

• it was difficult to quickly understand current stock levels;
• it was hard to reconstruct the history of receipts and issues;
• procurement was planned reactively rather than based on accumulated data;
• there was no unified structure for directories and operations;
• the data was useful for the department, but poorly formalized as a system.